Special Use Permits

Resolution 2015-12 Adopting a Special Use Permit Policy

This form must be submitted with a nonrefundable $158 application fee.

Any usage fees required of the applicant must be submitted in full at least one week (7-days) prior to the event. Any request for a full or partial waiver of the usage fees must be submitted with this application.

Applications should be submitted far enough in advance of the event to allow the Port to determine the impact of the event on Port property and other Port guests and / or moorage holders. At least 45 days’ notice is recommended. Permittee will be required to carry comprehensive general liability insurance with, at a minimum, limits of $2,000,000.00 per occurrence and $2,000,000.00 in aggregate, and will provide the Port of Newport with a Certificate of Insurance naming the Port as an additional insured, subject to confirmation. Additional coverage or limits may be required at the discretion of the Executive Director. The Certificate of Insurance must be received by the Port at least one week (7-days) prior to the event.

Event Name (required)

Event Dates and Times (required)

Set Up Date and Time (required)

Take Down Date and Time (required)

Location (required)

Facilities to be used (required)

Estimated Participants (required)

Estimated Vendors (required)

Estimated Attendees (required)

Applicant Name (required)

Applicant Address (required)

Applicant Phone Number (required)

Applicant Email Address (required)

Contact Person (if different than applicant)

Contact Person Phone Number and Email

Detailed Description of Event (required)

Do you want to request a waiver of the usage fee? If so, answer the following questions. (required)

Yes

Is your organization a non-profit?

If any proceeds are donated to a charitable cause, which charity and how much?

Does the event provide any direct benefit to the Port?

How would the Port be featured in marketing or promotional materials?

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Send a map of the event and certificate of insurance to gtucker@portofnewport.com Payment made be made over the phone - 541.265.7758 or mailed in by check - 600 SE Bay Blvd, Newport, OR 97365.

USAGE FEE SCHEDULE

PARTICIPANTS (Reasonable estimate of Attendees, Contestants, Volunteers at Event)

1-200: $603.67

201-500: $981.62

501-1,000: $1,358.15

1,001- 5,000: $2,112.69

5,001-10,000: $2,867.24

10,001 – 20,000: $3,621.71

More than 20,000: $7,544.85

VENDORS

$71.90 per vendor

BOARD ROOM USAGE FEE SCHEDULE

Hourly: $50

Full Day: $200

This form must be submitted with a nonrefundable $158 application fee.

Send a map of the event and certificate of insurance to gtucker@portofnewport.com Payment made be made over the phone - 541.265.7758 or mailed in by check - 600 SE Bay Blvd, Newport, OR 97365.

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